Q&A ④ (How to Fill Out the Visa Application Form)
Matters Concerning How to Fill Out the Application Form
This page outlines common questions and points for business owners to keep in mind when hiring foreign nationals.
(Note) Q25 to Q28 specifically concern the application forms for “Engineer/Specialist in Humanities/International Services,” which is a frequently applied-for status of residence.
The application form content differs depending on the status of residence.
Q25: On the “Form 2 for Applicant, etc.” and “Form for Affiliated Organization” sections of the Change of Status of Residence application, it says “(For Change of Status of Residence only)” at the top. When applying for an Extension of Period of Stay, should we submit only “Form 1 for Applicant, etc.”?
A25: You must complete and submit all parts of the application form, including both the “For Applicant, etc.” and “For Affiliated Organization” sections.
Regarding the meaning of “(For Change of Status of Residence only)”:
This note is a cautionary remark for the “Highly Skilled Professional (ii)” status. Since this status does not have a set period of stay, a renewal application is not anticipated, and thus the note is included.
Q26: Our contract with the foreign national is not a dispatch contract. Should I leave the section about dispatch contracts on the application form blank?
A26: If it is not a dispatch contract, please submit the form with the dispatch contract section left blank.
Q27: After hiring the foreign national at our company, we plan to have them work as a dispatched employee at a client company. In the “Place of Employment” section of “Form 2 for Applicant, etc.,” should we write the name of our company (the dispatching company) or the client company (the dispatched company)?
A27: Please write the name of your company, the dispatching company, which has the employment contract with the applicant.
Q28: Do the “Desired Period of Stay” on “Form 1 for Applicant, etc.” and the “Planned Period of Employment” on “Form for Affiliated Organization, etc.” need to match?
A28: The content of both does not need to match. For the “Planned Period of Employment,” please describe the actual situation of each organization.
(Source: Immigration Services Agency Website, February 2025)
Q&A ① (When Hiring) – Yokoyama Daisuke Gyoseishoshi Office (Tokyo/Shinjuku)
Q&A ② (How to Apply for a Visa) – Yokoyama Daisuke Gyoseishoshi Office (Tokyo/Shinjuku)
Q&A ③ (About Required Documents) – Yokoyama Daisuke Gyoseishoshi Office (Tokyo/Shinjuku)
◆ If your company falls into any of the following categories, please feel free to contact us! (Free consultation) ◆
- You are new to hiring foreign nationals and are worried about successfully handling the visa application.
- You are unable to properly create the “Statement of Reasons for Hiring.”
- You are unsure if you meet the visa requirements (for the individual, your company, and the job duties).
- You want to outsource the visa application process to reduce the risk of denial and improve work efficiency.
160-0023 Annex Kobayashi Bldg. 523, 8-19-1 Nishishinjuku, Shinjuku-ku, Tokyo
Yokoyama Daisuke Gyoseishoshi Office
Chief Administrative Scrivener Daisuke Yokoyama [Japan Federation of Administrative Scriveners Association Registration No. 23080943]
- A former Tokyo Metropolitan Government employee and current visa-specialist administrative scrivener will provide careful and responsible support.
◎ Visa Certificate of Eligibility/Change of Status Application Package (from ¥118,000)
◎ Visa Renewal Application Package (from ¥49,000)
◎ Creation of “Statement of Reasons for Hiring” only (from ¥28,000)
◎ Consultation on Foreigner Employment (First consultation is free)
Email: info@daisukeoffice.com
Official LINE ID: @615wivml
Phone: 03(6824)5009 / 090(1275)1188 FAX: 03(6824)5012
Free Consultation Application – Yokoyama Daisuke Gyoseishoshi Office (Tokyo/Shinjuku)
Fee Schedule (Foreigner Visas) – Yokoyama Daisuke Gyoseishoshi Office (Tokyo/Shinjuku)