About External Auditors for Technical Intern Training

The law requires that supervising organizations in the Technical Intern Training Program appoint either an external auditor or an external board member to ensure their operations are conducted properly.

An external auditor can be an individual or a corporation appointed by the supervising organization, who conducts audits from outside the corporation.

1. Key Duties

1. Audits of Supervising Organization Offices: They must audit each of the supervising organization’s business locations at least once every three months. They then submit a report of their findings to the organization.
2. Accompanying On-site Audits: They must accompany the supervising organization on their audits of the companies (implementing organizations) that have accepted technical intern trainees at least once a year. The purpose is to audit whether the supervising organization’s staff are performing their duties appropriately.

2. Audit Items

1. Supervision Fees: The auditor checks that fees are handled appropriately, such as whether the purpose and amount have been communicated to the implementing organization in advance.
2. Operations: They ensure that operations, such as the technical training, are being conducted according to the created training plan.
3. Documents: They verify that the management ledgers for technical training (e.g., supervision fees, employment contracts) have been properly created and maintained.
4. Trainee Protection: They check for any violations from the perspective of trainee protection, such as forced labor through assault, threats, or confinement, or improper restrictions on the trainees’ private lives.
5. Other: They check for any legal violations or inappropriate facts or situations from a socially accepted standpoint.

3. Conditions for Appointing an External Auditor

The individual must have completed the “Supervisory Manager, etc. Training Course” within the last three years. The appointee can be either a corporation or an individual.

They cannot be anyone who falls under the following disqualifications:

1. A current or former executive or staff member (within the past five years) of an implementing organization being supervised.
2. A current or former executive or staff member (within the past five years) of an implementing organization that was supervised in the past five years.
3. A spouse or relative within two degrees of kinship of individuals from categories 1 and 2.
4. A current or former executive or staff member (within the past five years) of the supervising organization.
5. A current or former executive or staff member (within the past five years) who is a member of the supervising organization.
6. An executive or staff member of an implementing organization that is not under the supervising organization’s purview.
7. An executive or staff member of another supervising organization.
8. A current or former executive or staff member (within the past five years) of a foreign sending organization that acts as an intermediary for the supervising organization.
9. A corporation that falls under the grounds for disqualification for a supervising organization’s license, or an individual who falls under the grounds for disqualification related to the supervising organization’s license for executives.
10. Someone who has committed past fraud related to technical training or is deemed to potentially compromise the fairness of the external audit.

External Auditor (Supervising Organization) Service Plans

Daisuke Yokoyama Legal Office – Status of Residence, Naturalization, Permanent Residency Tokyo (daisukeoffice.com)

Inquiries – Daisuke Yokoyama Legal Office (daisukeoffice.com)

Visa / Status of Residence – Daisuke Yokoyama Legal Office (daisukeoffice.com)